Hotel Reservation

All requests for accommodation information or reservation should be addressed to:

OIC srl
Viale G. Matteotti, 7 - 50121 Florence, Italy
Tel. +39 055 50.35.370
Fax + 39 055 57.02.27
registrationNODIG2019@oic.it

WARNING!

If any other company or agency offering housing for the event in Florence contacts you, please note that these companies are not authorised to represent the Italian Association for Trenchless Technology in any way, nor do they have access to the officially room blocks or rates contracted by OIC srl.
We strongly recommend to proceed with extreme caution in communication with these unauthorised companies and we invite to avoid providing any personal information on the phone.
OIC srl is appointed as the sole authorised accommodation booking agent for the upcoming NO-DIG
Congress from 30 September to 2 October 2019.

Given the high season period and the conjunction with many other events that will take place in Florence at the same time as NO-DIG 2019, the Organizing Secretariat negotiated with the city hotels the best rates applicable.
In order to get the best conditions, it is therefore strongly recommended to proceed with the hotel reservation as soon as possible.

Hotel accommodation is subject to availability and will be allocated on a first-come, first-served basis.
The indicated room/night rates and availabilities are only applicable for reservations made through the Organizing Secretariat OIC., and received by 30 July 2019. After this date the Organizing Secretariat OIC can not guarantee any reservation even though all efforts will be made to satisfy the requests upon availability.

Reservations will be confirmed by e-mail only upon receipt of the full pre-payment; in order to avoid any disappointment early bookings are recommended (phone reservations are not accepted).

Individual reservation can be done through the on-line reservation system.

Please note that once you have logged in, the Personal Data form is compulsory for any reservation.

BOOK YOUR HOTEL

Hotels List, Prices and Distances

In the city centre: walking distance ZTL
Close to the city centre: walking distance/or by public transportation

Hotel 4**** Single occupancy Double occupancy distance from/to congress venue and address
AC Firenze € 209,00 € 224,00 1,1 km - Via Luciano Bausi, 5
ADLER CAVALIERI € 225,00 € 245,00 900 mt - Via della Scala, 40
Grand Hotel ADRIATICO € 268,00 € 288,00 800 mt - Via Maso Finiguerra, 9
AMBASCIATORI € 240,00 € 260,00 700 mt - Via Luigi Alamanni, 3
Grand Hotel BAGLIONI € 276,00 € 306,00 900 mt - Piazza Unità d'Italia 1
CERRETANI € 235,00 € 250,00 750 mt - Via de' Cerretani, 68
EXECUTIVE € 220,00 € 230,00 1,2 km - Via Curtatone, 5
GLANCE € 235,00 € 255,00 600 mt - Via Nazionale, 23,
LAURUS € 259,00 € 269,00 900 mt - Via Dè Cerretani, 54/r
LONDRA € 259,00 € 289,00 900 mt - Via Iacopo da Diacceto, 16/20
Mh FLORENCE € 225,00 € 255,00 900 - Via Luigi Alamanni 37
PALAZZO DAL BORGO € 199,00 € 229,00 1 km - Via della Scala, 6
RIVOLI € 280,00 € 300,00 700 mt - Via della Scala, 33
ROMA € 215,00 € 235,00 600 mt - Piazza Santa Maria Novella, 8
Hotel 3*** Single occupancy Double occupancy distance from/to congress venue and address
CORONA D'ITALIA € 145,00 € 160,00 350 mt - Via Nazionale, 14
DELLE NAZIONI € 154,00 € 169,00 650 mt - Via Luigi Alamanni, 15
MALASPINA € 155,00 € 185,00 600 mt - Piazza della Indipendenza, 24
PALAZZO VECCHIO € 145,00 € 185,00 400 mt - Via Cennini, 4

The indicate rates are in Euro, per room per night and include breakfast, VAT and service.

A local touristic tax will be charged by the hotels in addition to the rooms’ costs:
- € 5,00 per person per night for reservations in 5 star hotels
- € 4,80 per person per night for reservations in 4 star hotels
- € 4,00 per person per night for reservations in 3 star hotels

DOWNLOAD THE HOTEL MAP

Not all the hotels may be available for bookings - check the list of available hotels into the on-line registration platform or through the Organizing Secretariat OIC.
To secure adequate overnight capacities, hotel rooms for the congress have had to be contracted a long time in advance. Please note that hotels occasionally publish online or last-minute promotion rates for a limited number of rooms which may vary from the prices contracted for the congress.

Group Reservations

Agencies or companies in need for group reservations must contact the Organizing Secretariat OIC (registrationNODIG2019@oic.it) asking for a personalised hotel offer.

Terms of payment

Please note that your hotel reservation cannot be processed without payment. You may pay by credit card or bank transfer (see details below). We strongly encourage on-line registrations (credit card payments only).
You can choose from the following payment methods:

  • Credit cards
    The following credit cards are accepted: American Express, VISA, MasterCard
  • Bank transfer (not available for online applications)
    Account name: OIC srl
    Bank name: Cassa di Risparmio di Firenze, Ag. 1
    Bank Address: Viale Matteotti 20r, 50132 Florence, Italy
    IBAN: IT85 V030 6902 9010 0000 0010 628
    SWIFT code: BCITITMM
  • Charges Bank transfers must not involve charges for the recipient
  • Important information Please indicate your name and surname and NO DIG as reference on your payment so that we can identify you for confirmation

As bank payments are not permitted through the online reservation platform, individual reservations can be done also contacting the Organising Secretariat OIC (registrationNODIG2019@oic.it) asking for a personalised hotel offer.

Cancellations and refunds

Any change or cancellation in connection with hotel accommodations must be sent in writing to Organising Secretariat OIC Fax +39 055 5035230, E-mail: registrationNODIG2019@oic.it

Hotels will not accept any changes or cancellations directly.

Attrition policy for cancellations (valid for individual bookings only):

  • Up to and including 30 April 2018: only € 25,00 will be withheld for administrative charge
  • From 1 May to 30 August 2019 inclusive: one night accommodation will be withheld as cancellation charge
  • From 1 September to 20 September 2018: the paid amount will be refunded with a deduction of 80% as cancellation charge.
  • From 21 September 2018: no refund will be made for cancellations, changes and reduction of stay duration.
  • No-shows and early departure: 100% of the total amount of the room booked and not used will be withheld as penalty charge.
  • Should a delegate not attend the congress, for whatever reasons, no further claims for reimbursement can be made. All delegates are urged to take personal travel insurance.